It used to be that a company suffered a PR/communication crisis once in a blue moon. The response was simple – well-prepared organisations dusted off their crisis plan, put it into action and, dependent on their execution and the scale of the problem, they either succeeded in safeguarding their reputation or not.
Things have now changed. Organisations can be hit by a crisis that is impossible to predict, strikes suddenly and/or simply will not go away. Restaurant chain Chipotle, already suffering after multiple food safety incidents, saw its share price plummet by $300m when author Eric Van Lustbader tweeted that his editor had been taken to hospital after eating at a New York branch of the business. Closer to home the Sky cycling team, and rider Sir Bradley Wiggins, are caught up in an ongoing crisis about the use of therapeutic use exemptions that let Wiggins take otherwise prohibited substances in the run up to three major races. Sky obeyed the rules at all times but a combination of suspicions caused by cycling’s doping past, the team’s stated commitment to anti-doping, and ham-fisted attempts to manage the crisis have seen it run and run.
What this tells everyone is that today you cannot either rely on a crisis plan or get away with not taking any allegations seriously. We live in a digital world, where any information can be shared/hacked, whether by private individuals or state-sponsored organisations. Social media works alongside the traditional press to broadcast material, enabling wide-ranging discussions of, and even the creation of, conspiracies at an accelerated pace.
Bearing this in mind, business leaders and communication professionals need to change how they operate in five key ways:
1. Keep building your brand
Any business can be hit by a crisis, even if it is not directly linked to their operations. For example, a supplier could be hacked, releasing your customers’ credit cards details onto the web, or a contractor could break bribery laws without your knowledge. In all of these cases, the source doesn’t matter – you’ll be held responsible. This means you need to have already built a strong brand that means something to people – that way you may take a hit from an incident, but it will be less of a blow. Poor brands suffer more – take the backlash against TalkTalk (already pilloried for poor customer service) when it was hacked.
2. Be proactive
The digital world has ushered in a new era of transparency. So any secrets will come out at some point. It is therefore better to control the dialogue – be honest and open if a crisis happens, and explain the full circumstances up front, including any other problems that haven’t been immediately highlighted. That might mean an initial hit to the share price, but it should recover quicker if everything is known from the beginning.
3. Everything can be a crisis
The smallest incident has the potential to spark a major crisis, so take everything seriously. Be prepared to step in quickly and deal with a problem rather than making the mistake of thinking it will go away. It is more work, but it is better to solve something early instead of waiting and facing an unstoppable juggernaut of a story.
4. Keep monitoring
You don’t want the first you know about a crisis to be when your share price tanks or you get a call from the BBC. Make sure you have monitoring in place across the internet and social media to keep a track of any potential issues, so that you can act swiftly, and brief frontline staff to flag problems and involve the communications team early.
5. Show you are taking action
Given shrinking attention spans people are bored of pre-prepared statements that don’t actually mean anything. What they want is action, and they want it immediately. This isn’t always possible, but showing that you have weighed up the facts and are being decisive is the best way to take control of the story. It doesn’t always work – shutting the News of the World didn’t end the phone hacking story for News International, but it reassures stakeholders that you are taking things seriously and have a plan.
Overall, businesses need to replace their crisis management plans with something more flexible and adaptable, based less on what can go wrong and more on how you react to changing events. Only then will they be able to avoid a drama turning into a full-blown crisis.
October 19, 2016 Posted by Chris Measures | Creative, PR, Social Media | BBC, Bradley Wiggins, Chipotle, crisis, News International, News of the World, PR crisis, Public Relations, TalkTalk, Team Sky | Leave a comment
Last week’s announcement from Talk Talk that its website had been hacked and customer details (including bank account information) had potentially been stolen has turned into a disaster for the company. The stock price slumped by over 10% and MPs have called for an inquiry into whether the firm’s failure to encrypt data put customer information at risk.
Could things have been handled differently – and would they have changed the reaction of both the public and the media?
Firstly, it is worth re-stating that Talk Talk has been the victim of a crime. Initial fanciful rumours that the perpetrators were Russian Jihadis now look wide of the mark, with the police instead arresting a 15 year old boy from Northern Ireland, but the fact remains that its site was hacked. Additionally some of the press coverage has been incredibly sensationalist, with lurid stories of customers having their bank accounts cleared out by fraudsters, even though they were not necessarily linked to the hack itself.
However there are two questions that any business involved in crisis management needs to answer – did it meet the expected standards before the incident, and did it then deal with the situation in a way that reassured customers and other stakeholders?
I’d say that the response to both of these is a No. For a start, failure to encrypt customer details (at a time when people like Apple encrypt everything) is a glaring security hole that should have been filled. But as a PR person I’d point out five ways they’ve not managed the crisis well:
1 Telling press before customers
The first thing most customers knew about the hack was when they turned on the news or listened to the radio. The reason given by chief executive Dido Harding for making contact through the media, as opposed to directly speaking to customers, was that the sheer number of subscribers made this impossible. Talk Talk should have done both – customers wanted a direct response rather than just hearing about it on Radio 4.
2 Incomplete information
You can’t blame Talk Talk for initially overstating the scale of the attack – it obviously needed to get the announcement of the hack out as quickly as possible, rather than laboriously go through all its account details to see what had been compromised. And the story about the afore-mentioned Russian Jihadis came from other sources. However it didn’t provide a full picture to its customers early enough. I’m an ex-Talk Talk customer, and left six months ago – yet nowhere on its FAQ did it say anything about whether my details were at risk. Much later on Talk Talk admitted that ex-customer information could also have been hacked, but it demonstrates that the entire response was not well thought through.
3 Failure to stay on top of the story
After its initial apology, the story seemed to be going Talk Talk’s way, with pundits talking about the growing threat of cyber crime, and the company’s clear advice to change passwords being repeated across all media. But then the story changed, with the initial hack being downplayed and the press focusing on the failure to encrypt data. As Jacques de Cock of the London School of Marketing pointed out, it seemed to share its customers’ panic, rather than taking decisive action. The agenda shifted against Talk Talk, positioning it as culpable in its own downfall and not having a handle on what was going on.
4 Poor reputation
As I mentioned, I’m an ex-Talk Talk customer, and I found it a frustrating and unhelpful organisation to deal with. I kept getting regular sales calls, with agents trying to upsell me from my basic package and when I moved home it made me honour a month’s notice period on my contract – even though it said it couldn’t provide service at my new address. The impression I got was of an organisation that didn’t care about its customers, except for the money it could make from them, and that cut corners where it could to save a pound or two. Indeed I remember hearing Dido Harding on the Media Show on Radio 4, likening the firm to a clapped-out car being driven over the speed limit down the motorway, hanging onto the competition. Very few telecoms firms deliver good customer service, but I’m convinced Talk Talk’s poor reputation meant that commentators and customers automatically assumed the worst had happened.
5 Lack of empathy
Compounding customer annoyance, Talk Talk yesterday said that it would charge a termination fee to any customers looking to leave, unless they could prove that money had been stolen from their accounts due to the hack. Now, Talk Talk is obviously a business, and releasing all its customers from their contractual obligations could cause a huge dent in revenues – particularly given how badly the crisis has been handled. But the way the message has been delivered smacks of weakness and arrogance – it is almost as if it believes that customers would seize any excuse to leave, yet are stupid enough to forget the whole hack happened when it comes to contract renewal time. The company should have worked out some sort of half way house, allowing customers to shorten contracts or pay a reduced termination fee as a goodwill gesture. It may have cost it more in the short term, but would have been a valuable first step in rebuilding the company’s reputation – and any good publicity would be welcome at this stage in the process.
Handling a crisis in today’s real-time world is difficult. The combination of continuous news, social media and a desire for instant scapegoats means it is impossible to control the story in the same way as in the past. However Talk Talk should have done better – and is now facing the prospect of real damage to its reputation and bottom line by failing to take decisive action or appearing to care about its customers. Every company should take note and update crisis management plans so that they don’t fall into the same trap.
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About meI'm Chris Measures and I've spent the last 18 years creating and implementing PR and marketing campaigns for technology companies. I've worked with everyone from large quoted companies to fast growth start-ups, giving me unrivalled experience and ideas. I'm now director of Measures Consulting, an agency that uses this expertise to deliver PR and marketing success for technology businesses.
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